OUR SERVICES
BOOKKEEPING SERVICE
Quickbooks Online
Quickbooks Online is needed for us to do you bookkeeping. Enjoy our discounted rate with this add on. We offer Essentials and Plus depending on your companies need. When we go over the package we will review options needed like COA, Classes, Projects etc.
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*Includes Up to 5 users
Monthly Bookkeeping with Reconciliations
We input your banking transactions and email you monthly with questionable transaction for more detail. All income will be put in as sales or service income. Any cash pulled out will be put in as owner draws. If that changes just email us and we can put into the "Cash & Handwritten Checks" category*. After all items are accounted for we reconcile each account.
Monthly UnAudited Reports
After your books have been reconciled we will email over your Profit & Loss Report, Balance Sheet, Statement of Cash Flows, Handwritten Checks & Cash, Accounts Payable, Accounts Receivable and Subcontractor's Missing W-9's (if we do your Accounts Payable). These are all unaudited reports for management use only.
Secured Access - Cloud Document Storage
This is a cloud based secure document storage. We will set up as many owners or employees of your company to access your company files. Everyone will have their own user name, password and access. Our firm uploads your documents here and you can do the same by scanning your document, or dragging and dropping it in.
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This comes with unlimited storage.
Filing Reminders
There are lots of documents that need filed year, quarterly or even monthly. We assist in tracking all your reminders. We will get with you for the first set of dates such as: Corp, LLC Statement of Information, Quarterly Estimated Tax Deposits, Annual Minutes, FTB deposit and many more.
Unlimited Notaries
Schedule a time to come to our office for unlimited notaries at no extra charge.
Discussion with Your Tax Agent
We set up access for your tax agent to access your QuickBooks Online Reports. This is best set up before tax season so that your Tax Agent can review your books and help you tax plan throughout the year.
Year End Tax Adjustment Entries
Once your taxes are complete, most tax advisers will give you journal entries to make your books match the tax return. Just send those over to us and we will input for you.
Cash & Handwritten Checks
~ Checks written and/or printed from your QuickBooks file are included at no extra charge. Any checks written by hand are charged by the transaction.
$3/per check or cash transaction*
~ Cash transaction are charged by the month. You complete the expense reimbursement form and attached receipts for back up. The owner draws will then be moved to the correct category of the reimbursement.
$15/per month*
Liability Audit - Document Preparation
During your liability audit, the insurance company will want a breakdown of your profit and loss for the period. We will run the reports and prepare the form with the information we have. Any other information needed on the form we will assist you in locating.
Assist in Developing Year Budget
We look over your income and expenses from the previous years and make budget for your business. Helping you plan for the ups and downs of business.
Loan Management
Purchase a new vehicle or equipment, got a loan to fund the business? Our team sets up the loan in your books for you.
Form Samples
Running a business means lots of forms. We have samples of many that you need. Annual Minutes, Confidentiality Agreement, Promissory Note, Mileage Log, Amortized Payment Schedules. Any others just ask, we may already have those samples too.
Accountable Plan
Accountable Plans are so important! They are required anytime you want to pay yourself from your company. With this option we account for personal expenses that the company could reimburse. Such as home office, utilities, home insurance, property taxes, mileage reimbursement, travel cost, parking, tolls, internet, cell phone cost, travel cost and other expenses.
Communication with Staff
Remote Meetings, Phone & Email - Phone & Email included, we also include remote meetings - you see us on your screen and we can share our screen with you while we meet.
ACCOUNTS RECEIVABLE
SERVICE
Enter Invoices
Are you handwriting sales receipts or invoices? We can get those entered for you. You just upload to our secure customer system and we take care of it for you. If you are interested in finding out how to invoice in the field we will go over this with you too.
Apply Payments Received
In order to not have income double stated payments, invoices and deposits must be input correctly. Out team ensures invoices are mapped correctly. Payments received are linked to the correct invoice or sales receipt.
Enter Sales Deposits
All deposits that come in automatically go to sales or services, but with this option we will match up the deposits to the invoice that is in the computer or assign the customer name and check memo for your reference in the future.
Customer Retainers / Deposits
Deposits can get confusing, we will categorize deposits and apply the deposits and invoices when services are rendered.
Customer Management
Customers having issues with their outstanding bills? Our team will reconcile and send them a report showing which items were paid
Sales Taxes
If you require sales tax to be reported, our experts calculate and schedule payments on your behalf based on the daily sales report submitted to Beaubien Bookkeeping.
Daily Sales Receipts
Accepting payments throughout the day and batching out your sales at night? Forward us the batch receipts and we account for it correctly in your books.
Assistance with CDTFA Letters
Throughout your business journey you are bound to get letters from the CDTFA and probably a few others. They can be confusing, but don't worry just upload it to your company file and we will help you get the letters are requesting right away.
Collections
If you are having trouble collecting on your customers past due invoices our team can step in and start a letter series to collect. This letter series can be taken to small court if customers refuse to pay.
Form Samples
Running a business means lots of forms. We have samples of many that you need. Confidentiality Agreement, Bill of Sale, Company Credit Approval Letter, Company Credit Denial Letter and Promissory Notes. Any others just ask, we may already have those samples too.
Communication with Staff
Remote Meetings, Phone & Email - Phone & Email included, we also include remote meetings - you see us on your screen and we can share our screen with you while we meet.
ACCOUNTS PAYABLE
SERVICE
Bill Processing & Vendor Payments
Tired of keeping track of what bills are due and getting them out on time? Don't worry we can take care of this for you! We will enter all bills that come to you.
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After bills have been entered we monitor due dates and send to business owner for remote approval.
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*Included 20 Payable items - we will send out up to 20 payments a month on your behalf. - - additional $2.00 each
*Included 1 user - additional $49 each
Receipt Document Management System
If you want a little more automation, we have programs you can use to scan your receipts. With this OCR program, the system will pull out the information you need like Where the receipt is from, the date, amount, etc. All you do if verify.
You will be able to search through all your receipts easily by, date, business name, even dollar amount. Making it easy to find warranty information, return items and many other things.
1099's (up to 20)
All you do is collect the W-9's as you pay vendors and upload them to our vendor system. Throughout the year if we see any vendors that we think are missing a W-9, we'll add them to your monthly email list. At the end of the year we will send out up to 20 1099's. If you need more we will discuss.
New Vendor Input
Input vendor contact information into accounting software then attached W9 and insurance certificate to QBO for remote viewing.
Form Samples
Running a business means lots of forms. We have samples of many that you need. Home Office / Yard Lease, Confidentiality Agreement, Business Credit Application, Independent Contractor Agreement and Equipment Lease. Any others just ask, we may already have those samples too.
Communication with Staff
Remote Meetings, Phone & Email - Phone & Email included, we also include remote meetings - you see us on your screen and we can share our screen with you while we meet.
PAYROLL - OUTSOURCED SERVICE
Payroll
We assist with set up of your new payroll account. You keep your employees file updated. Our team enters your employees, enter employee time and processes payroll. You just send us the information by the cut off time. Our team deduct payroll taxes on every payroll and ensures the quarterly and annual filings are done accurately and timely.
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Includes up to 10 employees / users. - see payroll additional pricing for more details.
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*one time start up fee not included.
e-HR Department
Going paperless, includes employee files now. With this add-on keeping your employees file updated has never been easier. You even get employee data storage, automatic employee on-boarding and off-boarding, e-signatures, manage up to 25 job openings and post online with no additional charges. Mobile app for employees and employers. Includes up to 10 employees / users.
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Sexual Harassment training is included for up to 8 employees and 2 managers. Additional training may be added and uploaded to the training sections.
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*additional fees apply.
Form Samples
Running a business means lots of forms. We have samples of many that you need. Job Descriptions, Employee Handbooks, Policies, Employee Credit Card Agreements, Confidentiality Agreement, Promissory Note, Employee Disciplinary Agreement, Employee Media Agreement, Employee Reimbursement Agreement, Mileage Log, Any others just ask, we may already have those samples too.
Employee Time Tracking
Having trouble getting the correct hours, breaks and lunches calculated on time? Are you having problems with tracking time? Not getting employee signatures on time cards? Figuring out what job site an employee was at getting confusing? This add on can remove the stress. Available Kiosk for employees to have a central clock-in station or clock in on the mobile app. Downloadable mobile app for employees and employers.
Includes up to 10 employees / users.
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*can also add on scheduling
*additional fees apply.
Workers Comp Audit - Document Preparation
Workers Comp Audits are never fun, with our Payroll - Outsourced we prepare the reports for you. If you have our Payroll - Client package your reports will be available for you run under the report center of your payroll access.
Assistance with IRS, FTB Letters
Throughout your business journey you are bound to get letters from the IRS, FTB and probably a few others. They can be confusing, but don't worry just upload it to your company file and we will help you get the letters are requesting right away.
Unlimited Support
Have questions on payroll, wondering how to add employees to your e-HR Department? No matter what the payroll question is we will be your support staff. Email or set up a remote meeting so we can see your computer.
PAYROLL - CLIENT
SERVICE
Payroll
Already know the ends and out of payroll? With Payroll - Client you do it all from our payroll system and our team takes care of the tax deposits and ensures the quarterly and annual filings are done accurately and timely. We assist with set up of your new payroll account. We schedule the first 2 payroll runs together through e-meeting so you're ready to run on your own. Each payroll you enter your employees, enter employee time and process payroll.
Employee login to view pay stubs. Employer access to run reports for workers comp audit and more.
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*Unlimited payroll runs included. Includes up to 10 employees/users. - see payroll additional pricing for more details.
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*one time start up fee not included.
Communication with Staff
~ Email - Problems with payroll software? Email Beaubien Bookkeeping, our team will respond within 24 business hours.
Employee Time Tracking
Are you having problems with tracking time? Not getting employee signatures on time cards? Figuring out what job site an employee was at getting confusing? This add on can remove the stress. Available Kiosk for employees to have a central clock-in station or clock in on the mobile app. Downloadable mobile app for employees and employers.
Includes up to 10 employees / users.
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*can also add on scheduling
*additional fees apply.
e-HR Department
Going paperless, includes employee files now. With this add on get employee data storage, automatic employee on-boarding and off-boarding, e-signatures, manage up to 25 job openings and post online with no additional charges. Mobile app for employees and employers. Ability to add training links. Ability to set permissions for employees vs HR department.
Includes up to 10 employees / users.
*additional fees apply.
OTHER AVAILABLE
SERVICES
Corporation Setup
Whether you are looking to move to or from a Sole Proprietorship, LLC, or Corporation, we will do all the paperwork for you! We file with the state, register for a new EIN and can even elect an S-Corporation for you.
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*State fees apply.
Weekly Bookkeeping
Do you like to see your checking account balances a little more up to date than every month? Try Weekly Bookkeeping. Part of our Professional Package, we input all expenses and income weekly. By having weekly books you can have a better idea of how much money is in your account, what checks are outstanding and view your cash flow.
Owner Only Payroll
No employees yet? We offer owner only payroll. Contact us for a quote today.
Quarterly Reconciliation
Quarterly Reconciliation of up to 3 accounts. You enter all transactions (monies in and out of all accounts). We will reconcile up to the 3 accounts you entered. If you need to add in more accounts let us know and we can add on others.
PAYROLL TAXES
FEDERAL941
Reports income taxes withheld, social security tax and medicare tax.
941 tax forms are generally due quarterly. The deposits however are due based on the amount reported on 941 (monthly or semiweekly)
FEDERAL 940
Reports your annual federal unemployment tax act.
940 tax forms are due Jan. 31st. If your FUTA tax liability is more than $500, you must deposit by last day of the month after the end of that quarter.
If i$500 or less in a quarter you can carry that deposit forward or deposit by Jan 31st.
CALIFORNIA
DE9
Reports CA payroll tax payments and total subject wages reported for quarter.
CA tax forms are due quarterly. The deposits are (next-day, semi-weekly, monthly or quarterly) You can find more detail on the states website.
CALIFORNIA
DE9C
Reports CA wage an withholdings like the 941, but this report details the employees and their exact contributions.
The DE9C is a continuation form to the DE9, it is also due quarterly. There are no other tax deposits to be made for the DE9C as it is just the detailed backup for the DE9.
W2'S
The W2 reports the employees earnings, amount of federal state and other taxes withheld from their check.
W2'S along with the W3 (summarizes the W2's submitted) are due Jan. 31st.